6 Tools To Rock Your Day With Laser Focus

Here are some great ideas that came out of the last Ninja Mom’s meeting for staying on task and getting it done:

1. Plan and prioritize your day BEFORE you open your email in the morning.  How many times have you sat down to check email thinking it will be 15 minutes and all of a sudden an hour and a half later you are still emailing and new ones just keep coming.  Now you have lost your momentum for the day or forgotten your priorities all together.  Make your plan first, before diving in.

2. Real time voice mail: Change your voice mail message each morning letting your clients know when you will be available and returning calls.  This frees you up to work on projects and focus on other things without the constant interruptions.

3. Unsubscribe for all of those random emails that fill your in box each day.  (Except of course this one!)  If you want the information, you know where to find it when you need it.  This alone will give you an hour back in your day.

4. Keep your hot / warm list with you at all times.  Next time you feel your focus waning or you are not sure what to do with the rest of your day to make it productive ~ take out this list and find someone on there to call and connect with.

5. Get into the office each morning when you are fresh and focused and block out time to call your clients and connect.  If you do this in the morning then you have a major part of your work day handled.  Then you can spend the afternoon out with clients or even relax and do something fun knowing that your business for the day is handled.

6. Set time limits for yourself. When I feel my energy waning in the office I will give myself a timeframe to work in and make it a game.  How many clients can I call in 30 minutes?  Can I get all of my paperwork done in the next 15 minutes?  By keeping the timeframes short, it keeps me focused on the task at hand so that I get it done faster and get on with my day.

So get out there, get focused and get it done so that you can move on to other things.

1 Comments

  1. Debbie Rosemont on May 13, 2010 at 12:43 pm

    What a great list Nicole! As a Productivity Consultant I can personally attest to the effectiveness of each strategy, but I especially like #1. How many people do you know hop on email first thing in the morning and never get off the computer until the end of the day. 5:00 rolls around and they wonder what they actually accomplished that day and where the time went. They were so busy being REACTIVE to email and other electronic stimulus (think Facebook, Twitter, YouTube) all day long that they ran out of time to be PROACTIVE with their business, their priorities and their plans.

    Make a plan and prioritize before you check email, as Nicole suggests. I’ll take it one step further and encourage you to work on and complete your highest priority for the day before you check email. Pick the one big thing that will make the biggest difference for your business and/or your life. Check it off the list early. Then you can check email knowing you got your highest priority accomplished already. In fact, Organizing Guru, Julie Morgenstern wrote a book titled, Never Check Email in the Morning. A whole book on the topic! Must be something there …

    Change this one habit and you’ll notice a dramatic increase in your productivity. When you have this strategy down pick another (and then another) off Nicole’s great list and watch your business soar ….

Leave a Comment





Signup to receive Nicole's blog posts via email weekly:

Other Posts

The #1 Reason Clients Don’t Choose You

May 2, 2025

Don Miguel Ruiz said it best in his book – The 4 Agreements: Don’t Make Assumptions Find the courage to ask questions Communicate with others as clearly as you can This one agreement can completely transform your life Beautifully said. Assumptions are the #1 reason your clients don’t choose you. As agents we assume many…

Read More

Letter to My Younger Self

April 11, 2025

Today is my birthday. For me, birthdays are a beautiful mix of celebration, anticipation and reflection. This post is dedicated to reflections. Things I wish I could tell my younger self. Imposter syndrome is normal! You’ve spent so much time doubting yourself. Feeling like everyone else knows what they are doing while you’re still trying…

Read More

Managing the Adrenaline / Emotional Roller Coaster of Real Estate

March 21, 2025

Closings, getting mutual on a contract, receiving a referral – there are lots of wins in real estate. Each one brings a shot of adrenaline that feels amazing. However, those moments are often short lived, with a lot of space in between. If you aren’t careful that space can fill with self doubt, insecurity or…

Read More

Why Proving Yourself Is A Bad Idea

March 14, 2025

I competed on a listing this week that I didn’t get. It was a great one too – awesome house, great clients. It was one I really wanted. When I got done pouting I took a few minutes to ask myself, ‘where did it go wrong’? Our first appointment was amazing! The second one, not…

Read More

The Secret To Success: How Awareness Transforms Everything

March 7, 2025

‘The first step towards change is awareness. The second step is acceptance. Let us not look back in anger, nor forward in fear, but around in awareness.’ – Source Unknown Last week focused on letting go of the need to play catch up. The only thing that matters is focusing on the present moment. The…

Read More

Don’t Try To Catch Up – Just Start Where You Are

February 28, 2025

I’ve spent the last few days in Virginia at my favorite real estate conference, Genuine Hustle, where I had the honor of presenting a session on asking powerful questions. It’s the most authentic, vulnerable, supportive and all around amazing group of agents that I’ve ever spent time with. They haven’t released the location or dates…

Read More

This Phone Call Brings In The Most Referrals

February 23, 2025

Can calls really translate into referrals? Are some more effective than others? When we work with clients it’s easy to go into ‘get it done’ mode. We focus on getting from contract to closing as quickly and smoothly as possible. And to be fair, that’s a big part of what our clients hire us to…

Read More

What if EVERYTHING is Working Out For You?

February 7, 2025

What happens when you have a ‘set back’ ? Does it send you into a tail spin of fear and insecurity? Do you brush it off and move on? Or – Do you view it as confirmation that you ARE on the right path, realize it wasn’t the right opportunity or situation for you, and…

Read More

Don’t Do This Alone

January 24, 2025

I was lucky enough to be invited to mastermind with these amazing agents for a few days this week. We talked business, but it was so much more than that. We talked about being intentional with our lives, the hours we worked, the struggles we face, our investment strategies (owning rental real estate of one…

Read More

Collaboration Over Competition, This Is Your Chance To Learn From The Best

January 17, 2025

What if you could stop over thinking how to run your business? What if you knew exactly what other agents do to attract clients? This is your chance! Season 2 of Secrets of Attracting Clients starts January 27th and I’m super excited for this years line up! We have 12 amazing sessions, all with ideas…

Read More